How to get a TIN number

FOR SELF-EMPLOYED AND MIXED INCOME INDIVIDUALS

Tax Form

BIR Form 1901- Application for Registration for Self-Employed and Mixed Income Individuals, Estates/Trusts

Documentary Requirements

1. For single proprietors, mixed income earners

› Photocopy of Mayor’s Business Permit (or duly received Application for Mayor’s Business Permit, if the former is still in process with the LGU) and/or PTR issued by the LGU; and NSO Certified Birth Certificate of the applicant;

2. For Professionals where PTR is not required (e.i. Consultants, Agents, Artist, Underwriters & the like):

a) Occupational Tax Receipt (OTR)/Professional Tax Receipt (PTR);

b) NSO Birth Certificate;

c) Marriage Contract, if the applicant is a married woman;

d) Contract/Company Certification.

Other documents for submission only if applicable:

a) Contract of Lease;

b) DTI Certificate of Registration Business Name, if business trade name shall be used;

c) Certificate of Authority if Barangay Micro Business Enterprises (BMBE) registered entity;

d) Proof of Registration/Permit to Operate with Board of Investment (BOI/Board of Investment for Autonomous Region for Muslim Mindanao (BOI-ARMM), Philippine Export Zone Authority (PEZA), Bases Conversion Development Authority (BCDA) and Subic Bay Metropolitan Authority (SBMA);

e) Sworn Statement of Capital;

f) Waiver of husband to claim additional exemption;

g) Marriage Contract; and

h) NSO Certified Birth Certificate of declared dependents.

3. For Non-Residents

› In addition to the above applicable requirements, a Working Permit;

4. For Franchise Holders/Franchisees

› In addition to the above applicable requirements, a photocopy of the Franchise Agreement;

In the case of registration of branch/Facility type:

a) Copy of the COR of the Head office for facility type to be used by the Head office and COR of the branch for facility type to be used by a particular branch;

b) Mayor’s Permit or duly received Application for Mayor’s Business Permit, if the former is still in process with the LGU;

c) DTI Certificate of Registration of Business Name, if a business trade name shall be used, if applicable; and

d) Contract of Lease, if applicable.

Documentary Requirements for new application of Authority to Print (ATP)

› BIR form 1906 together with the following:

– Job order

– Final & clear sample of Principal & Supplemenatary Receipts/Invoices

Documentary Requirements for new Registration of Books of Accounts

› New sets of books of accounts

Procedures

a) Accomplish BIR Form 1901 and submit the same together with the documentary requirements to the RDO having jurisdiction over the place where the head office and branch, respectively.

b) Pay the Annual Registration Fee (P500.00) at the Authorized Agent Banks (AABs) of the concerned RDO.

c) Pay Documentary Stamp Tax (DST) (loose DST / BIR Form 2000* for DST on Contract of Lease, etc). Present proofs of payment.

d) Submit requirements for ATP and registration of books of accounts.

e) Attend the taxpayer’s initial briefing to be conducted by the RDO concerned for new registrants in order to apprise them of their rights and duties/responsibilities.

f) The RDO shall then issue the Certificate of Registration (Form 2303) together with the “Ask for Receipt” notice, Authority to Print and Books of Accounts.

Deadline

› All Individuals engaged in trade or business shall accomplish and file the application on or before the commencement of business, it shall be reckoned from the day when the first sale transaction occurred or within thirty (30) calendar days from the issuance of Mayor’s Permit/Professional Tax Receipt (PTR) by LGU, which ever comes earlier

[return to index]


ESTATES (under judicial settlement)

Tax Form

BIR Form 1901- Application for Registration for Self-Employed and Mixed Income Individuals, Estates/Trusts

Documentary Requirements

› Photocopy of the Death Certificate of the deceased and judicial settlement;

Other documents for submission only if applicable:

a) Contract of Lease;

b) DTI Certificate of Registration Business Name, if business trade name shall be used;

c) Certificate of Authority if Barangay Micro Business Enterprises (BMBE) registered entity;

d) Proof of Registration/Permit to Operate with Board of Investment (BOI/Board of Investment for Autonomous Region for Muslim Mindanao (BOI-ARMM), Philippine Export Zone Authority (PEZA), Bases Conversion Development Authority (BCDA) and Subic Bay Metropolitan Authority (SBMA);

e) Sworn Statement of Capital;

f) Waiver of husband to claim additional exemption;

g) Marriage Contract; and

h) NSO Certified Birth Certificate of declared dependents.

Procedures

a) Accomplish BIR Form 1901and submit the same, together with the required attachments, to the Revenue District Office having jurisdiction over the registered address of the estate.

b) Pay the Annual Registration Fee (P 500.00) at the Authorized Agent Banks of the RDO

Deadline

› Application for registration shall be accomplished and filed before filing a return, statement or declaration as required in the Tax Code and payment of any tax due.

[return to index]


TRUSTS

Tax Form

BIR Form 1901 – Application for Registration for Self-Employed and Mixed Income Individuals, Estates/Trusts
Documentary Requirements

› Photocopy of Trust Agreement

Other documents for submission only if applicable:

a) Contract of Lease;

b) DTI Certificate of Registration Business Name, if business trade name shall be used;

c) Certificate of Authority if Barangay Micro Business Enterprises (BMBE) registered entity;

d) Proof of Registration/Permit to Operate with Board of Investment (BOI/Board of Investment for Autonomous Region for Muslim Mindanao (BOI-ARMM), Philippine Export Zone Authority (PEZA), Bases Conversion Development Authority (BCDA) and Subic Bay Metropolitan Authority (SBMA);

e) Franchise Agreement;

f) Sworn Statement of Capital;

g) Working Permit for non-resident;

h) Waiver of husband to claim additional exemption;

i) Marriage Contract; and

j) NSO Certified Birth Certificate of declared dependents.

Procedures

a) Accomplish BIR Form 1901and submit the same together with the required attachments to the Revenue District Office having jurisdiction over the registered address of the trusts.

b) Pay the Annual Registration Fee (P500.00) at the Authorized Agent Banks of the RDO
Deadline

› Application for registration shall be accomplished and filed before filing a return, statement or declaration as required in the Tax Code and payment of any tax due

[return to index]


INDIVIDUALS EARNING PURELY COMPENSATION INCOME

Tax Form

BIR Form 1902 – Application for Registration For Individuals Earning Purely Compensation Income, and Non-Resident Citizens / Resident Alien Employee

Documentary Requirements

1. NSO Birth Certificate of the applicant; or

2. Passport (in case of non-resident alien not engaged in trade or business);

3. Waiver of husband on his right to claim additional exemptions, if wife will claim;

4. Marriage Contract, if applicable.

If the husband wants to reacquire from his wife the privilege of claiming the additional exemption for the dependent children, he shall execute a cancellation of the previously-executed waiver of the privilege to claim additional exemptions in favor of the wife, which Notice of Cancellation of Waiver of the Privilege of Claiming the Additional Exemptions shall be filed separately, together with the registration update form, with the RDOs having jurisdiction over the registration of the husband and of the wife;

6. NSO Certified Birth Certificates of declared dependents, if any.

For employers using eREG System, the above requirements shall be required from their employees

Procedures

1. Accomplish BIR Form 1902 and submit the same together with the documentary requirements to the employer.

2. The employer shall accomplish the applicable sections of the application form.

3. Submit BIR Form 1902 to the Revenue District Office (RDO) having jurisdiction over the place of office of the employer where such employee is expected to report for work.

Deadline

› New employees shall accomplish and file the application within ten (10) days from date of employment.

[return to index]


NON-RESIDENT CITIZENS

Tax Form

BIR Form 1902 – Application for Registration for Individuals Earning Purely Compensation Income and Non Resident Citizens/OCWS/Seamen Earning Purely Foreign-Sourced Income

Documentary Requirements

– Passport with Visa of the Applicant

Procedures

Accomplish BIR Form 1902 and submit the same, together with the required attachments, to the RDO having jurisdiction over the place of residence of the applicant.

Deadline

Application for registration shall be accomplished and filed before filing a return, statement or declaration as required in the Tax Code and payment of any tax due

[return to index]


OCWs/SEAMEN EARNING PURELY FOREIGN-SOURCED INCOME

Tax Form

BIR Form 1902 – Application for Registration for Individuals Earning Purely Compensation Income and Non Resident Citizens/OCWS/Seamen Earning Purely Foreign Sourced Income

Documentary Requirements

– Birth certificate or any valid identification showing name, address and birth date; or -Passport with visa; or

– Employment contract

Procedures

– Accomplish BIR Form 1902 and submit the same, together with the required attachments to the RDO having jurisdiction over the place of residence of the applicant.

Deadline

Application for registration shall be accomplished and filed before filing a return, statement or declaration as required in the Tax Code and payment of any tax due

[return to index]


CORPORATIONS/PARTNERSHIPS (Including Government-Owned and -Controlled Corporations) (Taxable /Non-Taxable)

Tax Form

BIR Form 1903 – Application for Registration for Corporations/ Partnerships (Taxable/Non-Taxable)

Documentary Requirements

For Corporations/Partnerships

› Copy of SEC Registration and Articles of Incorporation/Articles of Partnerships, as the case may be;

› Copy of Mayor’s Business Permit or duly received Application for Mayor’s Business Permit, if the former is still in process with the LGU

Other documents for submission only if applicable:

a) Contract of Lease;

b) Certificate of Authority if Barangay Micro Business Enterprises (BMBE) registered entity;

c) Franchise Agreement;

d) License to Do Business in the Philippines, in case of resident foreign corporation;

e) Proof of Registration/Permit to Operate with BOI, SBMA, BCDA, PEZA.

For Cooperatives

› Copy of Cooperative Development Authority (CDA) Certificate of Registration and Articles of Cooperation;

For GAIs, GOCCs and LGUs

› Copy of the Unit or Agency’s Charter

For Home Owner’s Association

› Copy of Certificate of Registration issued by Housing and Land Use Regulatory Board (HLURB) and Articles of Association;

In the case of registration of branch/facility type:

a) Copy of the COR of the Head office for facility type to be used by the Head office and COR of the branch for facility types to be used by a particular branch;

b) Mayor’s Permit or duly received Application for Mayor’s Business Permit, if the former is not yet available; and

c) Contract of Lease, if applicable.

Documentary Requirements for new application of Authority to Print

› BIR form 1906 together with the following:

– Job order

– Final & clear sample of Principal & Supplemenatary Receipts/Invoices

Documentary Requirements for new Registration of Books of Accounts

› New sets of books of accounts

Procedures

a) Accomplish BIR Form 1903 and submit the same together with the documentary requirements to the RDO having jurisdiction over the place where the head office and branch, respectively.

b) Pay the Annual Registration Fee (P500.00) at the Authorized Agent Banks (AABs) of the concerned RDO.

c) Pay Documentary Stamp Tax (DST) (loose DST / BIR Form 2000* for DST on Contract of Lease, etc). Present proofs of payment.

d) Submit requirements for ATP and registration of books of accounts.

e) Attend the taxpayer’s initial briefing to be conducted by the RDO concerned for new registrants in order to apprise them of their rights and duties/responsibilities.

f) The RDO shall then issue the Certificate of Registration (Form 2303) together with the “Ask for Receipt” notice, Authority to Print and Books of Accounts.

Deadline

› Corporations and their branches shall accomplish and file the application on or before the commencement of business, it shall be reckoned from the day when the first sale transaction occured or within thirty (30) calendar days from the issuance of Mayor’s Permit/PTR by LGU, or Certificate of Registration issued by the Securities and Exchange Commission (SEC), whichever comes earlier

› In the case of corporations (Taxable or Non-taxable) where documentary stamp tax (DST) is required to be paid within five (5) days after the close of the month, BIR Registration shall be done on or before payment of DST due

› Partnerships, Associations, Cooperatives, Government Agencies and Instrumentalities (GAIs) shall accomplish and file the application before or upon filing of any applicable tax return, statement or declaration as required by the Code, as amended

[return to index]


GOVERNMENT AGENCIES AND INSTRUMENTALITIES

Tax Form

BIR Form 1903 – Application for Registration for Corporations/Partnerships (Taxable/Non-Taxable), including GAIs and LGUs

Documentary Requirements

Unit or Agency’s Charter

Procedures

Accomplish BIR Form 1903 and submit the same, together with the required attachments, to the Revenue District Office having jurisdiction over the registered address of the government agencies and instrumentalities.

Deadline

Application for registration shall be accomplished and filed before filing a return, statement or declaration as required in the Tax Code and payment any tax due

[return to index]


LOCAL GOVERNMENT UNITS

Tax Form

BIR Form 1903 – Application for Registration for Corporations/Partnerships (Taxable/Non Taxable), including GAIs and LGUs

Documentary Requirements

Unit or Agency’s Charter

Procedures

– Accomplish BIR Form 1903 and submit the same, together with the required attachments, to the Revenue District Office having jurisdiction over the registered address of the government agencies and instrumentalities or local government units.

Deadline

Application for registration shall be accomplished and filed before filing a return, statement or declaration as required in the Tax Code and payment of any tax due

[return to index]


ONE TIME TAXPAYERS (With No Previously Issued TIN)

1. PAYOR OF CAPITAL GAINS TAX INVOLVING SHARES OF STOCKS

Tax Form

BIR Form 1904 – Application for Registration of One Time Taxpayer And Persons Registering Under EO 98 (securing a TIN to be able to transact with any government office)

Documentary Requirements

– NSO Certified Birth Certificate or any valid identification card that will show the applicant’s complete name, address, birth date and signature, such as but not limited to:

1. Driver’s License;

2. Integrated Bar of the Philippines (IBP) identification card;

3. Professional Regulation Commission (PRC) identification card; and/or

4.Passport (also in cae of non-resident alien not engage in trade or business)

– Marriage Contract, if the applicant is a married woman

-Deed of Sale

Procedures

– Accomplish BIR Form 1904 and submit the same, together with the required attachments, to the Revenue District Office having jurisdiction over the registered address of the seller / transferror.

Deadline

Application shall be accomplished and filed before filing a return, statement or declaration as required in the Tax Code and payment of any tax due.

2. PAYOR OF FINAL CAPITAL GAINS TAX INVOLVING REAL PROPERTIES

Tax Form

BIR Form 1904 – Application for Registration of One Time Taxpayer And Persons Registering Under EO 98 (securing a TIN to be able to transact with any government office)
Documentary Requirements

– NSO Certified Birth Certificate or any valid identification card that will show the applicant’s complete name, address, birth date and signature, such as but not limited to:

1.  Driver’s License;

2.  Integrated Bar of the Philippines (IBP) identification card;

3.  Professional Regulation Commission (PRC) identification card; and/or

4.  Passport (also in cae of non-resident alien not engage in trade or business)

– Marriage Contract, if the applicant is a married woman

– Deed of Sale

Procedures

Accomplish BIR Form 1904 and submit the same, together with the required attachments, to the Revenue District Office having jurisdiction over the location of the property.

Deadline

Application shall be accomplished and filed before filing a return, statement or declaration as required in the Tax Code and payment of any tax due.

3. PAYOR OF DONOR’s TAX FOR RESIDENT OF THE PHILIPPINES

Tax Form

BIR Form 1904 – Application for Registration of One Time Taxpayer and Persons Registering Under EO 98 (securing a TIN to be able to transact with any government office)

Documentary Requirements

– NSO Certified Birth Certificate or any valid identification card that will show the applicant’s complete name, address, birth date and signature, such as but not limited to:

1.  Driver’s License;

2.  Integrated Bar of the Philippines (IBP) identification card;

3.  Professional Regulation Commission (PRC) identification card; and/or

4.  Passport (also in cae of non-resident alien not engage in trade or business)

– Marriage Contract, if the applicant is a married

– Deed of Donation

Procedures

If Donation Is Real Property

– Accomplish BIR Form 1904 and submit the same, together with the required attachments, to the Revenue District Office having jurisdiction over the place of domicile of the donor at the time of donation.

If Donation Is Personal Property

– Accomplish BIR Form 1904 and submit the same, together with the required attachments, to the Revenue District Office having jurisdiction over the address/domicile of the donor at the time of donation.

Deadline

Application for registration shall be accomplished and filed before filing a return, statement or declaration as required in the Tax Code and payment of any tax due.

4. PAYOR OF DONOR’s TAX FOR NON-RESIDENT OF THE PHILIPPINES

Tax Form

BIR Form 1904 – Application for Registration of One Time Taxpayer And Persons Registering Under EO 98 (securing a TIN to be able to transact with any government office)

Documentary Requirements

– NSO Certified Birth Certificate or any valid identification card that will show the applicant’s complete name, address, birth date and signature, such as but not limited to:

1.  Driver’s License;

2.  Integrated Bar of the Philippines (IBP) identification card;

3.  Professional Regulation Commission (PRC) identification card; and/or

4.  Passport (also in cae of non-resident alien not engage in trade or business)

– Marriage Contract, if the applicant is a married woman

– Deed of Donation

Procedures

If Donation Is Real Property

– Accomplish BIR Form 1904 and submit the same, together with the required attachments, to the Revenue District Office No. 39 – South Quezon City.

If Donation Is Personal Property

– Accomplish BIR Form 1904 and submit the same, together with the required attachments, at RDO 39 – South Quezon City.

Deadline

Application for registration shall be accomplished and filed before filing a return, statement or declaration as required in the Tax Code and payment of any tax due.

5. PAYOR OF ESTATE TAX – Decedent with legal residence in the Philippines at the time of death

Tax Form

BIR Form 1904 – Application for Registration of One Time Taxpayer And Persons Registering Under EO 98 (securing a TIN to be able to transact with any government office)

Documentary Requirements

– NSO Certified Birth Certificate or any valid identification card that will show the applicant’s complete name, address, birth date and signature, such as but not limited to:

1.  Driver’s License;

2.  Integrated Bar of the Philippines (IBP) identification card;

3.  Professional Regulation Commission (PRC) identification card; and/or

4.  Passport (also in cae of non-resident alien not engage in trade or business)

– Marriage Contract, if the applicant is a married woman.

– Death certificate of decedent

Procedures

– Accomplish BIR Form 1904 and submit the same, together with the required attachments, to the Revenue District Office having jurisdiction over the domicile/permanent residence of the decedent at the time of death.

Deadline

– Application for registration shall be accomplished and filed before filing a return, statement or declaration as required in the Tax Code and payment of any tax due.

6. PAYOR OF ESTATE TAX – Non-Resident Decedent Without Administrator in the Philippines

Tax Form

BIR Form 1904 – Application for Registration of One Time Taxpayer And Persons Registering Under EO 98 (securing a TIN to be able to transact with any government office)

Documentary Requirements

– NSO Certified Birth Certificate or any valid identification card that will show the applicant’s complete name, address, birth date and signature, such as but not limited to:

1.  Driver’s License;

2.  Integrated Bar of the Philippines (IBP) identification card;

3.  Professional Regulation Commission (PRC) identification card; and/or

4.  Passport (also in cae of non-resident alien not engage in trade or business)

– Marriage Contract, if the applicant is a married woman.

– Death certificate of decedent

Procedures

Accomplish BIR Form 1904 and submit the same, together with the required attachments, at RDO 39 – South Quezon City.

Deadline

Application for registration shall be accomplished and filed before filing a return, statement or declaration as required in the Tax Code and payment of any tax due.

7. PAYOR OF ESTATE TAX – Non – Resident Decedent With Administrator in the Philippines

Tax Form

BIR Form 1904 – Application for Registration of One Time Taxpayer And Persons Registering Under EO 98 (securing a TIN to be able to transact with any government office)

Documentary Requirements

– Death certificate of decedent

– NSO Certified Birth Certificate or any valid identification card that will show the applicant’s complete name (Philippine Administrator), address, birth date and signature, such as but not limited to:

1. Driver’s License;

2. Integrated Bar of the Philippines (IBP) identification card;

3. Professional Regulation Commission (PRC) identification card; and/or

4. Passport (also in cae of non-resident alien not engage in trade or business)

– Marriage Contract, if the applicant is a married woman

Procedures

– Accomplish BIR Form 1904 and submit the same, together with the required attachments, to the Revenue District Office having jurisdiction over the place where administrator is registered or in the absence of registration, in the place of residence of the administrator.

Deadline

– Application for registration shall be accomplished and filed before filing a return, statement or declaration as required in the Tax Code and payment of any tax due.

8. PAYOR OF FINAL TAX ON WINNINGS

Tax Form

BIR Form 1904 – Application for Registration of One Time Taxpayer And Persons Registering Under EO 98 (securing a TIN to be able to transact with any government office)

Documentary Requirements

– NSO Certified Birth Certificate or any valid identification card that will show the applicant’s complete name (Philippine Administrator), address, birth date and signature, such as but not limited to:

1. Driver’s License;

2. Integrated Bar of the Philippines (IBP) identification card;

3. Professional Regulation Commission (PRC) identification card; and/or

4. Passport (also in cae of non-resident alien not engage in trade or business)

– Marriage Contract, if the applicant is a married woman

– Certification from awarding company/person

Procedures

– Accomplish BIR Form 1904 and submit the same, together with the required attachments, to the Revenue District Office having jurisdiction over residence of the applicant.

Deadline

– Application for registration shall be accomplished and filed before filing a return, statement or declaration as required in the Tax Code and payment of any tax due

9. VEHICLE REGISTRANT

Tax Form

BIR Form 1904 – Application for Registration of One Time Taxpayer And Persons Registering Under EO 98 (securing a TIN to be able to transact with any government office)

Documentary Requirements

– NSO Certified Birth Certificate or any valid identification card that will show the applicant’s complete name (Philippine Administrator), address, birth date and signature, such as but not limited to:

1. Driver’s License;

2. Integrated Bar of the Philippines (IBP) identification card;

3. Professional Regulation Commission (PRC) identification card; and/or

4. Passport (also in cae of non-resident alien not engage in trade or business)

– Marriage Contract, if the applicant is a married woman

– Deed of Sale or COR with LTO, in the case of a sale of second-hand vehicle

– Cash Invoice or Official Receipt for brand new vehicles in case of claim of winnings involving personal properties subject to registration

Procedures

– Accomplish BIR Form 1904 and submit the same, together with the required attachments, to the Revenue District Office having jurisdiction over the registered address of the applicant.

Deadlines

– Application shall be accomplished and filed before transacting with any government agencies or instrumentalities.

[return to index]


PERSONS REGISTERING UNDER E.O. 98 (securing a TIN to be able to transact with any government office, e.g. LTO, NBI, DFA, etc.)

Tax Form

BIR Form 1904 – Application for Registration for One-Time Taxpayer and Persons Registering under E.O. 98 (Securing a TIN to be able to transact with any Government Office)

Documentary Requirements

› Individual

1) NSO Birth Certificate of the applicant;

2) Passport (in case of non-resident alien not engaged in trade or business);

3) Marriage Contract, if the applicant is a married woman;

› Non-Individual

› Document to support transaction between a non-resident foreign corporation and the withholding agent(e.g. bank certification, invoice, contract, etc.).
Procedures

Accomplish BIR Form 1904 and submit the same together with the documentary requirements to the RDO having jurisdiction over the residence of the applicant.
Deadlines

› Application shall be accomplished and filed before transacting with any government agencies or instrumentalities.

[return to index]


FREQUENTLY ASKED QUESTIONS

1) Who are required to register with the BIR?

Every person subject to any internal revenue tax shall register once with the appropriate Revenue District Officer:

  1. Within ten (10) days from the date of employment, or
  2. On or before the commencement of business, or
  3. Before payment of any tax due, or
  4. Upon filing of a return, statement or declaration as required in the NIRC.
  5. Death of individual;
  6. Full settlement of the tax liabilities of the estate;
  7. Discovery of a taxpayer having multiple TINs; and
  8. Dissolution, merger or consolidation of juridical person.

2) Are non-resident aliens and non-resident foreign corporations receiving income from sources within the Philippines required to register with the BIR?

Yes, Non-Resident Aliens Not Engaged in Trade or Business (NRANETB) or Non-Resident Foreign Corporations (NRFC) shall be issued TINs for purposes of withholding taxes on their income from sources within the Philippines. The withholding agent shall apply for the TIN in behalf of the NRANETB or NRFC prior to or at the time of the filing of their monthly withholding tax return as applicant under EO 98, series of 1998 (Sec.4.1v of RR 7-2012).

3) If the taxpayer is engaged in VATable activity, but the gross sales or receipts from business or practice of profession is P 1,919,500.00 or below, is he required to register?

Yes, he is required to register as a Non-VAT taxpayer. However, if his gross sales or receipts is more than P 100,000.00 but does not exceed P 1,919,500.00, he has the option to register as VAT taxpayer. In the case of marginal income earners with gross sales or receipts of P 100,000 and below, they have no other option but to register as non-VAT taxpayer.

4) Are taxpayers required to register their business annually?

No, taxpayers are required to register only once before commencing their business. However, they are required to pay the registration fee of P 500.00 annually.

5) When is the taxpayer required to apply for registration and pay the registration fee?

New taxpayers shall apply for registration and pay the registration fee before commencing their business. Thereafter, taxpayers should pay the annual registration fee not later than January 31 every year.

6) Where should a taxpayer register?

All taxpayers are required to register with the RDO having jurisdiction over the head office, branch office, place of production or storage place where inventory of goods for sale or use in business are kept.

7) Are branches, storage places and places of production also required to pay the Annual Registration Fee (ARF) of P 500.00?

Each branch is required to pay the ARF of P 500.00. However, storage and production places are liable to the ARF only when sales operations are conducted thereat.

8) Who are required to register without paying the ARF?

a) Cooperatives duly registered with the CDA;

b) Individual residents earning purely compensation income

c) OCWs/OFWs;

d) Marginal Income Earners;

e) GAIs, in the discharge of their governmental functions;

f) LGUs, in the discharge of their governmental functions;

g) Tax exempt corporations such as those enumerated under Section 30 of the Code, as amended, in pursuance of tax-exempt activities;

h) Non-stock/non-profit organizations not engaged in business;

i) Persons subject to tax under one-time transactions;

j) Persons registered under EO 98, series of 1998; and

k) Facility/ies where no sales transactions occur.

9) Are taxpayers transferring business address within the year either within the same district or to another district required to pay another registration fee of P 500.00?

No, since the ARF is payable annually, they are no longer required to pay the registration fee to the new district office, provided the P 500.00 was already paid.

10) After complying with all the requirements for registration, what document will be issued to the taxpayer as proof of registration?

Certificate of Registration (BIR Form 2303) for newly registered taxpayer and validated Payment Form (BIR Form 0605) for every renewal.

However, Employees, ONETT taxpayers, and/or persons who have secured a TIN under EO 98, series of 1998 with the BIR shall not be issued a COR.

11) When will the Certificate of Registration (COR) be issued to the taxpayer?

The COR (BIR Form 2303) shall be issued within the period/time prescribed under the existing “BIR Citizens Charter” together with the approved Authority to Print and Registered books of accounts.

12) Who will issue the COR?

The RDO having jurisdiction of the head office or branch shall issue the COR.

13) How many COR (BIR Form 2303) shall be issued by the Revenue District Office?

For every Application for Registration, there shall be a corresponding COR to be issued to the head office and each branch being registered.

14) What will the taxpayer do with the COR and the Proof of Payment of ARF?

The original copy of COR and the duly validated BIR Form 0605 as proof of payment of ARF are required to be displayed in any conspicuous place in the head office and branch office.

15) What are the instances when a taxpayer can apply for cancellation of his registration?

The TIN/Registration cancellation shall take place upon:

All taxpayers who filed for cancellation of registration due to closure/cessation or termination of business, except for branches, shall be subjected to immediate investigation by the BIR office concerned to determine the taxpayer’s tax liabilities.

16) Is there a particular form prescribed for Application for Cancellation of Registration?

Yes, BIR Form 1905 (Application for Registration Information Update).

17) Where shall the Application for Registration Information Update be filed?

It shall be filed with the RDO who issued the COR. For VAT taxpayer, he shall further notify the RDO where the Home Office is registered.

18) If a taxpayer is in doubt of his status as VAT taxpayer, what is he supposed to do?

Go to the RDO who has jurisdiction over his place of business and seek assistance.